Privacy Policy

Privacy Policy last updated on November 16, 2018

EMECS Career & Technology event” (further abbreviated as “EMECS”) is a job fair for students in Computer Science, Electronics and Electromechanical engineering, established by a joint venture between CenEka, PKarus and IEEE. By using certain services, “personal data” or “privacy sensitive information” (further abbreviated as “data”) can be processed as described in this Privacy Policy”. This data is directly provided to us by you or by our partners who have mentioned this clearly in their Privacy Policy. The EMECS organisation team attaches a lot of importance to the privacy of their partners and pays a lot of attention to the protection of this information.

Therefore we make a huge effort by explaining to you in this privacy policy what personal data we collect, wherefore this data will be used and what your rights are in this regard. The EMECS organisation adheres in all cases to the applicable legislation and regulations, among  which the regular data protection regulation.

If you are still having some questions after reading this policy, please do not hesitate to contact us:

Contact

CenEka VZW

Hoveniersberg 24
9000 Gent
Belgium

privacy@ceneka.be

Processed Data

We always strive to collect as little data as possible and we only collect the data that are absolutely necessary. Below we give a list that contains all the data we can have and for what it serves:

Storage Period

We keep track of your data as long as this is considered necessary in the context of the objectives that are outlined in this privacy policy with consideration of the legal storage and limitation periods.

Storage period:

All the data is considered as used for archiving purposes and will be stored during the year of registration and five years thereafter. After this period al your data will be automatically deleted.

Providing data to third parties

We will never provide data to third parties without your permission, with the exception of the third parties mentioned in the remainder of this document or if this is legally required and allowed (e.g. a police investigation).

The personal information mentioned in messages and on invoices will be passed on to the organisation of EMECS. This contains the following data:

When sending e-mails we make use of other parties (e.g. Microsoft Outlook). When we use these parties it is possible that your email address will be passed on to them.

Our website contains links to other website. If you make use of these website (e.g. a social medium like Facebook), then you agree with their privacy policy and their terms of use and we advise you to read their privacy policy and terms of use since this is beyond the provisions of this policy. Below we provide some examples:

Inspection, modification and removal of your data

You have the right to view and edit your data or to request to delete your data. To obey your rights, you can contact us. At the top of this document is mentioned how you can contact us, we prefer to do this via email. At the latest one month after your request you will receive a reaction from us. We can request you to legitimate you before we can respond to previous requests.

Security

To avoid abuse of and unauthorized access to your personal information we take certain measures.

If we would know about a violation of your data, we will contact you within 72 hours.

Complaints

If you have any complaints about the processing of your personal information we ask you to contact us directly. You always have the right to lodge a complaint to the ‘Data Protection Authority’, this is the overseeing authority concerning privacy protection.

Modification of the Privacy Policy

We reserve the right to modify this policy. We recommend you to read this policy regularly in order that you keep in track of eventual changes. The last modification dates from November 16, 2018.